Report Writing Skills & Examples

5 IMPORTANT REPORT WRITING TOPICS FOR BOARD EXAM 2024

(ASSURED QUESTIONS FOR BOARD EXAM WITH 20 YEARS OF EXPERIENCE FROM OMTEX CLASSES)

WHAT IS A REPORT?

A speech is a means of expressing one's ideas on a certain topic orally or verbally. Speeches are made to highlight progress, environment, industry, friendships, cultural activities, sports, etc. By and large, one should see that the speech is interesting enough to arrest the attention of the audience. Speeches that are dull and uninteresting tend to make the audience restless and bored. Therefore, care should be taken to see that speeches are lively and the audience interactive.

(Note: The above definition seems to be for a Speech, not a Report. A Report is typically a factual account of an event, investigation, or findings.)

FORMAT OF A REPORT

A speech should have: (This should likely be "A Report should have")

Salutation - honouring all those present
e.g. - Honourable Chief Guest, Respected Principal, teachers, parents and my dear friends.
(Note: Salutation is more for a speech. A report usually starts with a Title, Reporter's Name/Designation, Place, and Date.)
Introduction - the topic to be spoken on.
e.g. - I am very pleased to say/it gives me great honour/privilege to speak on ………….
(Note: For a report, the introduction (lead paragraph) summarizes the event: what, where, when, who, why.)
Body- containing the main points.
Conclusion - a brief summary and acknowledgements.
(Note: For a report, conclusion might summarize outcomes or suggest actions.)

ESSENTIALS OF A GOOD REPORT

Prepare the report so as to complete it in a reasonable span of time.
Keep all relevant facts and figures updated and ready to quote.
Sentences should be short and to the point but grammatically correct.
Keep quotations, witty sayings and proverbs handy to make the report interesting. (Note: More applicable to speeches/essays than formal reports)
If possible, give experience from real life. (Note: Eye-witness accounts are relevant for news reports)

A written report should be clear, concise, and factual. It should present information logically and objectively.

Model Report Writing Examples

Model Example - 1: Q. Write a report of the Celebration of Independence Day in your college.

Report of Celebration of Independence Day

By Our Staff Reporter,

[College Name], [City]: 16th August, [Year]

It was a day of joy and energy for us when we were celebrating India’s Independence Day. The celebration was held on college grounds with the flag hoisting by our Principal.

This occasion started at 7.15 a.m. Students and teachers gathered on the college play ground and stood in rows. We sang various patriotic songs. We also gave various encouraging slogans. The principal came with the chief guest. The principal hoisted the National Flag. We saluted the National Flag and sang the national anthem ‘Jana Gana Mana’. The principal gave a lecture on the importance and value of independence. Many of us who achieved success in various fields were honored by the principal and the chief guest. Then all gathered in the multipurpose hall for the cultural programme. Dance, drama and group songs were presented at the accusation. The college representative gave a vote of thanks at the end of the programme.

NEWS/REPORT WRITING (General Structure)

Headlines are given in the questions. Students have to develop news from that headline. Generally the news of accidents, sports, strike, rain, celebrating, shooting, looting and blast ask to write.

Parts of the News/Report

The Headline: Write the given headline in capital letters. It should be in Present Tense. Avoid articles, prepositions, helping verbs and conjunctions.
Dateline: Includes
- i) Name of reporter or news agency: e.g. By our Reporter/By our local Reporter
- ii) Date: e.g. August, 2
- iii) Name of city/town: e.g. Mumbai.
The Lead /Intro: The first paragraph of news is known as lead because it leads readers to the second paragraph of news. It should be of three /four lines or within 30 words. This paragraph provides answers to the questions like who, how, where ,when, why and what. These questions are asked in respect of the event or incident that happened.
Continuing paragraph: It gives the detailed description of the event. The sequence of description is most important, important, less important, least important.

Format of News Report.

HEADLINE

DATE LINE (Reporter, Place, Date)

INTRO (Lead Paragraph)

Continuing Paragraph (Body of the Report)

Example: 12 KILLED IN BUS ACCIDENT

By Our Staff Reporter,

Solapur: 15th December.

About 12 persons were killed and 13 injured in a strange accident when a bus struck a huge tree at 4 a.m. on Pune-Solapur highway near Degaon due to brake problem of the bus.

The super –express bus coming from Chiplun and bound to Solapur came near Degaon at 4 a.m. It suddenly struck a huge tree. The accident was very horrible. The front part of the bus was completely damaged. Many people could not understand as they were in sleep. The driver of the bus who escaped unhurt said to have lost control as the break failed. The bus was carrying 6 passengers. Out of 12 persons 9 died on the spot and 3 died in the hospital. The injured were admitted to the civil hospital. The government declared Rs. 100000/- each for families of the dead. The police arrived with an ambulance after an hour.

Example: HEAVY RAINS DISTURBED THE LIFE IN WESTERN MAHARASHTRA

By Our Reporter,

Mumbai, July 15.

Heavy torrential rains for 3rd day with strong winds have caused havoc in Mumbai and Konkan area of western part of Maharashtra taking 5 lives and bringing all activity to stand still.

In the last 24 hours this area received a total rainfall of 10 mm. Roads and rail traffic were badly affected in the entire area. A few districts like Alibag reported disruption of telephone lines. Most of the main roads were completely flooded. In many areas the electric poles have fallen down. Mumbai faced a blackout due to the power cut. Several low lying areas were flooded rendering many huts and pavements dwellers homeless. The municipal authorities promised to clear the drainage. the local M.L.A. visited the scene and promised financial help to affected people. The forecast for tomorrow indicates that the rains would abate.